Participation Grant Guidelines

Supporting equitable access to the global HTA community

Quick Reference Guide

Table of Contents

1. Key Dates

2. Purpose of the Grant

3. Eligibility Criteria

4. What the Grant Covers

5. How to Apply

6. Application Review

7. If You're Successful

8. Additional Resouces

1. Key Dates

Activity	Date
Call for applications opens	September 17, 2026
Deadline to apply	December 4, 2026
Notification of outcome	February 3, 2027
Acceptance deadline	February 16, 2027
Early-bird registration deadline	March 25, 2027

2. Purpose of the Grant

HTAi Participation Grants aim to enable individuals who would otherwise be unable to attend the Annual Meeting to join the global HTA dialogue, share their work, and enhance their contributions to the field

Receiving a Participation Grant meant more than financial support; it represented recognition, inclusion, and trust in my contribution to the global HTA community. It allowed me to present, to learn, to share my work, and to connect with colleagues from across the world.

Quote from a 2026 grant recipient

3. Eligibility Criteria

To be eligible, applicants must meet one of the following primary criteria:

Reside in a low- or middle-income country (as defined by the World Bank)
Be a patient or caregiver affiliated with a not-for-profit patient network
Be a full-time student enrolled in an HTA-related post-secondary program

And one of the following secondary criteria:

Be a presenter or panelist of an abstract submission (Oral, Poster, Panel or Workshop)
Have a current link to an HTA agency, academic institution, or relevant health sector
Show intent to engage in HTA, with a supporting letter

See full eligibility details here.

4. What the Grant Covers

Maximum grant value: USD $2,200 which may reimburse:

Economy-class direct travel (including up to 1 night before and 1 night after the meeting)
Accommodation for the duration of the Annual Meeting (standard stay = 3 nights)
Transportation to and from airport/train station
Annual Meeting registration at the early-bird rate

Does not cover:

HTAi membership fees
Travel insurance
Per diems or meals
Incidentals (e.g., tips, local transport, personal costs)

All payments are made as reimbursements after the Annual Meeting and only for eligible expenses supported by valid receipts.

5. How to Apply

All applications must be submitted via the online application platform and include the following:

Personal and organizational details
Confirmation letter (if patient/caregiver) or enrolment certificate (if student)
A statement outlining your motivation and anticipated impact
Estimated budget (travel, accommodation, registration)

Read the full application instructions (required documents, scoring, oversight) here.

If you have accessibility needs, you may submit your application via email: annualmeeting@htai.org

6. Application Review

Applications are assessed based on:

Eligibility
Relevance to HTA
Contribution to HTAi mission
Past participation or funding history
Geographic and gender diversity (in case of tied scores)

All decisions by the HTAi Annual Meeting Committee are final.

7. If You're Successful

You must:

Confirm your acceptance by Feb 16, 2027
Register for the meeting by March 25, 2027
Submit your expense report and receipts, wire transfer form and post-meeting report within 30 days after the Annual Meeting

Funds are reimbursed after the meeting and will not be paid in advance.

Post meeting requirements

Successful applications are required to submit

Expense report with valid receipts
Meeting Attendance Report (including reflections and key takeaways)

Learn more about post-meeting reporting requirements here.

8. Additional Resources

Download the full Participation Grant guidelines here
Eligibility Criteria: htai2027.org/granteligibility
Payment of Grants: htai2027.org/grantpayments
Frequently Asked Questions: htai2027.org/grantfaq
Still have questions? Email us at annualmeeeting@htai.org

Return to the quick reference guide

HTAi 2027 ANNUAL MEETING