Abstract Submission Guidelines

Presenter Guidelines

This guide will help you prepare an engaging, professional presentation - whether you’re leading a Panel, facilitating a Workshop, giving an Oral presentation, or presenting a Poster.

1. General Requirements for all Presenters

All presenters must register for the Annual Meeting by March 26, 2026
Presenters are expected to attend and present at their assigned session time.
Any changes to presenters must be communicated to the HTAi Secretariat in advance.
Presenters mut declare funding sources during their presentation.
Promotional or commercial content is not permitted.

2. Session-Specific Guidelines

Panels & Workshops

Panels: 60 minutes with up to 4 presenters including the moderator.
Workshops: Half- or full-day sessions with flexible presenter structure.
Encourage diverse perspectives and interactive formats.
Include time for Q&A and audience participation.
Provide clear roles and timing for each speaker.

Oral Presentations
10-minute presentation + 2 minutes for Q&A.
Use multiple slides as needed but avoid overcrowding.
Recommend no more than 1 slide per minute.
Focus on clarity, key findings, and implications.
Timekeeping is essential – practice beforehand.
Poster Presentations

Posters will be on display in the exhibition area (Physical or digital format to be determined)
Each presenter will have a set time in the program to meet and discuss their work with attendees.
Poster presentations are self-guided — no formal facilitation
Presenters must be present at their poster during scheduled sessions.
Keep visual content clear, focused, and legible from a distance.

3. Technical Guidelines

Slide aspect ratio: 16:9 recommended
Accepted file formats: PPTX or PDF
Submit slides or Poster files by the deadline communicated via email.
Bring a backup (USB stick) and email a copy to yourself
AV support will be available on-site.

4. Additional Resources

Contact: annualmeeting@htai.org for questions or support

HTAi 2026 ANNUAL MEETING