Abstract Submission Guidelines
Quick Reference Guide
1. Key Dates
| Activity | Date |
| Call for abstracts opens | September 24, 2025 |
| Panel & Workshop submission deadline | October 27, 2025 |
| Notification of acceptance and preliminary scheduling (Panel & Workshop) | November 25, 2025 |
| Oral & Poster submission deadline | December 4, 2025 |
| Notification of acceptance (Oral & Poster) | January 29, 2026 |
| Notification of scheduling (Oral & Poster) | March 4, 2026 |
| Early-bird registration deadline | March 26, 2026 |
2. Submission Types at a Glance
| Type | Duration | Abstract Word Limit | Presenters | Quick Notes |
| Panel | 60 minutes | 230 Words | Max. 4 | Interactive discussion encouraged |
| Workshop | Half Day - 3 hours Full Day - 6 hours | 230 Words | *Flexible | Focus on skill-building and capacity development |
| Oral | 10 minute presentation + 2 minutes for Q&A | 320 Words | 1 | Multiple slides permitted |
| Poster | 2 minute overview + Q&A | 320 Words | 1 | Informal presentation in exhibition area |
* If accepted, HTAi will provide a maximum of 5 complimentary codes for Workshop panelists. All additional panelists will require a paid registration
3. Abstract Submission
- Use the online submission system: htai2026.org/abstract-submission
- Drafts can be edited before submission deadlines. Only completed submissions will be reviewed
- Abstracts must be in English, free of tables, figures and references.
- Presenters must declare funding sources
- Submission implies consent for publication in meeting materials
For accessibility needs, email annualmeeting@htai.org
4. Review & Acceptance Process
- Abstracts are peer reviewed for compliance and quality
- Selection is conducted by the 2026 International Scientific Program Committee
- Notifications
- Panels & Workshops: November 25, 2025
- Oral & Posters: January 29, 2026
- Presenters must register by the Early-bird registration deadline to secure inclusion in the program.
Learn more: htai2026.org/scoring-criteria
5. Presenter Responsibilities
- All presenters must register for the Annual Meeting by the Early-bird registration deadline
- Presenters cover their own expenses
- Participation Grants may be available: htai2026.org/grants
6. Essential Style Tips
- Title: Max 18 words, capitalize each word, no abbreviations
- Abstract word limits: Panels/Workshops 230, Orals/Posters 320
- Use American spelling, spell out acronyms on first use
- Results must be provided for Oral/Poster submissions
Full style guide: htai2026.org/style-guide
7. Additional Resources
- Download the full submission guidelines here
- Annual Meeting theme and plenaries: htai2026.org/themes
- Detailed submission instructions: htai2026.org/submission-requirements
- Scoring criteria: htai2026.org/scoring-criteria
- Author FAQs: htai2026.org/faqs
- Watch: Short overview video
HTAi 2026 ANNUAL MEETING
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