REGISTRATION TERMS & CONDITIONS

Payment
All fees are in US dollars (USD). HTAi only accepts credit card payments. HTAi will process Visa, MasterCard and AMEX. In addition to the registration fee, HTAi charges a 3.3% credit card processing fee. Charges on your credit card statement will appear as HTAi EDMONTON, AB.

Payments must be received by midnight Mountain Standard Time (UTC-6) on the deadline date. Any payments received after the date will be applied to the next registration fee category.

Cancellation & Refund Policy
Please note that all Annual Meeting Registration fees are subject to the conditions below:

1. Changes/Modification/Name Substitution

Once a registration is completed through the online system, changes can only be made by contacting annualmeeting@htai.org and may be subject to a USD $50 administration fee.

An alternate attendee name may be substituted if you are unable to attend the Annual Meeting. Substitutions can be made by contacting annualmeeting@htai.org by no later than June 5, 2025 (midnight MST). Substitutions are subject to a USD $50 administrative fee.

2. Cancellation Notification & Refunds

All registrations are considered binding on receipt of registration confirmation. The policy below will be strictly enforced. All cancellation or transfer requests must be submitted in writing to the Annual Meeting Team: annualmeeting@htai.org

All cancellations or transfers must be in writing and delivered to the HTAi Secretariat by email. Such requests will be deemed to be effective as of the date on which the HTAi Secretariat receives written notification. Written confirmation by HTAi is required for the cancellation to be finalized.

A full refund minus a USD $50 cancellation fee and a USD $50 administrative fee, irrespective of the reason for cancellation will be issued when a cancellation request is received in writing before June 2, 2025. Refunds will not be issued after this date.

Should the delegate fail to provide notification in writing of any changes and not attend the event, there will be no refunds or transfers.

Any changes to your personal profile details or to submitted and accepted abstracts after April 30, 2025 cannot be reflected in the program.

3. Emergency Illness, Death of Registrant or Immediate Family Member

Refunds may be granted if an attendee is unable to attend the conference due to a family death, illness, or other extraordinary circumstance. In such a circumstance, the Secretariat must be contacted by email. Refunds will still be subject to a USD$50 cancellation fee and a USD $50 administrative fee.

Registrants who do not show up for the conference and do not contact HTAi via written correspondence automatically forfeit all registration fees paid unless your inability to contact us was due to a verifiable emergency medical issue that occurred within 1 one week prior to the start of the conference.

All requests for refunds must be received by June 30, 2025. No considerations can be made after this date.

4. Re-Verification or Reprocessing of a Credit Card

Credit card payments that require reprocessing for any reason (e.g. payment wasn’t received due to insufficient funds) will incur a USD $50 administrative fee.

Program

Speakers and program schedule are subject to change.

Photography, Audio and Video Recordings

By attending the HTAi 2025 Annual Meeting, the participant understands and provides consent to being photographed or being recorded by means of video or audio tape recording by the Organizers, or a designated representative of the Organizers. These photographs and/or recordings can be used, without compensation to the Delegate, in any public display, publication or media, or website, or in any manner or form, and at any time by the Organizers in promotion of the mission to promote the Annual Meeting. The participant releases the Organizers, and their employees, agents, representatives, associates, Board of Director members, and consultants from any liability in connection with the use of such photographic, video and/or audio materials.

Recording of any HTAi materials in any type of media is prohibited without prior written consent from HTAi.

Questions?

If you have questions regarding your Annual Meeting registration or other Annual Meeting questions or inquiries, please contact annualmeeting@htai.org